The Ethics Committee reports directly to the Chairman
and Chief Executive Officer. Its composition, scope of work, and
procedures are described below.
Composition and Appointment of Committee Members
The Ethics Committee comprises a Chairman and four other
members. The Chairman and Chief Executive Officer appoints
the Chairman of the Ethics Committee. The other members are
appointed, with their consent, by the Executive Committee on
the recommendation of the Chairman of the Ethics Committee.
The members of the Ethics Committee are Group employees
who collectively have broad experience of the Group’s different
businesses and disciplines and occupy positions that guarantee
the necessary independence and freedom of judgment.
Members of the Ethics Committee cannot delegate their
functions to non-members of the Ethics Committee.
Each Committee member is appointed for a term of four years,
unless some other provision is made, to ensure a regular
turnover of Committee members.
An appointment to the Ethics Committee may only be revoked
by a written decision of all other Committee members.
A copy of any such decision must be addressed to the
Chairman and Chief Executive Officer and to the Committee
member concerned.
Scope of Work
The Ethics Committee, which reports to the Chairman and Chief
Executive Officer, is responsible for general oversight
of ethical issues related to the Group’s activities.
The Committee:
- Makes recommendations to the Chairman and Chief Executive
Officer on all ethical issues, whether in relation to matters on
which the Committee has made an independent inquiry or
questions that have been submitted to it.
- Notifies the Divisions of any risk that Group activities may be
contested on ethical grounds.
• Ensures that the Group’s Code of Conduct is circulated
and proposes any amendments it considers necessary or
appropriate.
- Ensures that the procedures are in place for the Group’s
employees to become thoroughly familiar with the Code of
Conduct, understand its provisions and apply them.
- Assists in preparing and authorizing any specific code of
conduct that may be necessary for a particular subsidiary.
- Recommends procedures for and, at its discretion, provides
replies in the strictest confidence to any question Group
employees may have concerning application or compliance
with the Code of Conduct in specific circumstances.
- Reviews, with the business units concerned, any verbal
or written communications relating to ethics in the Group and
any contacts related to ethics, in particular with international,
European Union, governmental and non-governmental
organizations.
- Reviews, with the business units concerned, replies to any
correspondence contesting the ethical standards applied
in the Group or by any subsidiary.
- Advises the Group’s training departments on incorporating,
where appropriate, a presentation on the Code of Conduct into
training programs, in particular those for new recruits and
management.
Procedures
Each Division is encouraged to inform the Ethics Committee
in advance of new projects and proposed changes in
an ongoing business activity that could raise an ethical issue by
reason of its scope or potential impact on local communities.
The Chairman of the Ethics Committee is provided with all files
submitted to the Group Management Committee.
He or she also receives in advance copies of the agendas of all
divisional management committee meetings and all Risk
Assessment Committee meetings
He may attend meetings of the Risk Assessment Committee or
designate another member of the Ethics Committee to attend.
A copy of all correspondence addressed to any of the business
units calling into question the Group on ethical grounds is sent to
the Ethics Committee.
The Chairman and Chief Executive Officer or any employee of
the Group may request the Ethics Committee’s advice on any
ethics-related matter, notably any difficulty in the practical
implementation of the Code of Conduct.
The Committee, at its discretion, may address its replies
exclusively to the persons requesting its advice. Its members
may not reveal the identity of anyone requesting their advice and
may not disclose information that would make it possible to
identify them.
The Committee may also consider on its own initiative any
ethics-related matters concerning the Group.
The Committee is entitled to visit any Group facility or subsidiary.
It is assisted by the Group Audit Department, with which
it maintains regular contact.
Meetings of the Ethics Committee can be convened to
deliberate on a given agenda by the Chairman or by a majority of
its members. The Committee's decisions are taken
by majority vote.
The Chairman of the Ethics Committee submits an annual report
to the Executive Committee and the Board of Directors. |