Expectations on EDI

Coming soon!

Paulstra CRC is installing another means of communications with it's suppliers. We anticipate rolling this out during the 1st or 2nd quarter of 2007. This will make our requirements available to all of our suppliers via the web. Stay tuned for further details as they become available.

Understanding the Paulstra Vendor Schedule

Every Monday evening or early Tuesday Paulstra will send EDI and/or fax each supplier a schedule. You will get two schedules, one for daily requirements(862) and one for weekly(830). The daily schedule will have the part number, description, unit measure, (ahead)/ behind, and the daily requirements. You will have to look at the ahead/behind column to know what to ship us. If you are ahead there will be a number with a (-) or a minus sign, behind it. This means you need to minus off that quantity of next order shown and only the difference is due to us. If there is just a number in that column, you are behind and you need to add to what is due and delivery that amount as soon as possible.

To calculate what and when you have to ship to Paulstra, you need to know several things. You will need to know your ship day, transit time and how often you ship. If you ship on Tuesday, once a week, with a one day transit, you will need to ship what is due from Wednesday through the following Tuesday. If you ship on Tuesday and we receive it on Tuesday, you then need to ship Tuesday through the following Monday orders. If you ship two or three days a week, say on Monday and Thursday and we receive on the same day it ships, for Monday ship Monday through Wednesday and Thursday, ship Thursday and Friday orders. If you are unsure how many days transit time is please check with Mike Brieger at SCS, phone 616-233-7431 or 616-554-8900 ext. 116.

Paulstra suppliers are allowed to ship up to five days early, if necessary, and zero days late. If you receive a past due notice and it was because of a transportation issue, please notify Paulstra and they will follow up on this and correct your due date so it doesn’t reflect on your delivery rating.

The weekly schedules also include the PO number, the last receipt date and quantity, plus the cum requirement/receipt. This report goes out eight weeks, plus an additional forecast on which is four to six weeks. The first row under WEEKS is FIRM SHIP and the numbers in this row are firmed orders and Paulstra expects those parts to be made and shipped during that week (see daily sheet for exact date needed). The second row is Raw & Fab which is our planned forecast and subject to change. It also authorizes the supplier to order the materials to produce these quantities through the seventh week. If you need more than three weeks for your firmed orders and seven for your material, please notify the purchasing department. They will be able to help negotiate that with you. There should never be any numbers in the Raw & Fab line for the first three weeks, if you see a number there, please contact Paulstra to see if it should be a firmed order and we need those parts shipped.

Please take a look at the last receipt date and quantity to make sure it matches with your numbers weekly. If your cums are off, please notify Paulstra and they can go through the last receipts with you and make sure you both agree. Sometime there may be quantity issues and the sooner we find it, the easier it will be to correct. Also please make sure you are using the correct vendor, part number level and PO number on your paperwork and labels.

The daily report is only for eight days. Please refer to the hard copies of the PO that are mailed to you each week for delivery dates for all the firmed orders. Please keep in mind that the hard copies of the PO’s will show the exact quantities due to us on those days. If you are past due, it will show the original date it was due to us. If you are shipped ahead, it won’t show those on the PO. Please verify pricing when you receive the hard copies. We can only print one price on the PO. The new prices won’t always show on the PO until after the date it goes into affect.

If you have any questions or concerns please contact Darzy Geiger at 616-356-4618.

back to top